Aetna E-App Companion Sales Kits Available…and more.

E-App companion sales kits

Right now, more than 98% of Aetna new business comes from electronic applications, but they understand that sometimes you also need some paper materials to share with your clients. Did you know that you can order companion paper sales kits for electronic applications?

Medicare Supplement companion kits include: a pocket folder, brochure, Outline of Coverage, and Guide to Medicare.

Protection Series companion kits include: a pocket folder, brochures, and Outlines of Coverage for all ancillary products in that state.

Read the full update here, which includes:  the Accendo Final Expense new sales handbook, and updated schedule of commissions and this week’s webinars.

 

 

Aetna 2021 Certification Starts 7/1/20: More details below!

Aetna’a MA Producer News Release on 6/5/20:

 

2021 certification kicks off July 1

We’re launching our annual Individual Medicare producer certification process earlier than ever before. On July 1, visit AetnaMedicareProducerCertification.com to get started. Our certification process includes AHIP and only costs $125– that’s a $50 savings off of the AHIP retail price. Save the date and plan to certify with us.

Certify for 2021 Aetna MA/MAPD and SilverScript PDP in the same portal

New for 2021, you’ll get to certify for both Aetna MA/MAPD and SilverScript PDP in the same portal. Last year agents had to log in to two separate portals. This year we’ve made it easier. Just go to AetnaMedicareProducerCertification.com on July 1 to access both Aetna MA/MAPD and SilverScript PDP certification.

For those who don’t plan to sell Medicare Advantage, you will be able to certify for SilverScript PDP only through the SilverScript portal, as in past years.

 

Check out the new Ascend Virtual Sales Office app features

Send a pre-filled application (e-Kit) to your client to sign

Just fill out an enrollment application on behalf of your client using an e-Kit in the Ascend app. Then, send the application to your client to review, sign and submit. Learn more.

Check to see if your client qualifies for Extra Help

 

In addition to looking up your clients’ pharmacy and drugs, you can now check if they’re eligible for Extra Help. To see if your client qualifies, just enter their info on the Extra Help tab in Ascend and click ‘Check.’

VBE option now available with e-Kit enrollments

Earn up to $50 when your client initiates a value-based enrollment (VBE). How does it work? Using the Ascend app, just send an e-kit to your client to enroll in a plan. After they enroll, your client will see and select one of the VBE options. Read more.

Avoid delays by checking your client’s MBI number

 

Now, through the Ascend app, you can verify that your client’s Medicare Beneficiary Identifier (MBI) number is correct. This new feature will help you submit your clients’ applications more efficiently, without delays.

Need access to the Ascend app?

Click here to request access on Producer World and start enrolling your clients online. Please note, it may take 2-7 business days to process new requests.

 

COVID-19: 1,000 testing locations available across the country

In May, CVS Health continued to expand access to COVID-19 testing, establishing testing sites at up to 1,000 CVS Pharmacy locations across the country. To get tested, individuals must register in advance at CVS.com to schedule an appointment. Once registered, they’ll be provided with an appointment window for that same day or up to two days out. Click here to find a testing location and register. 

Learn how we’re supporting our Medicare members.

 

NEW: Need a PDF copy of a 2020 enrollment kit? You can download it

Follow these steps to download a 2020 enrollment kit for your market:

  • Log in to the enrollment kit ordering site through Producer World.
  • Search for the kit you want to download using the order wizard filter.
  • Click on the kit details.
  • Click on “Show full size image.”
  • Click download in the upper right hand side of the new tab that pops up. If a new tab doesn’t populate, you may need to turn off your pop up blocker.
  • Save the PDF file to your computer.

Coming soon: The enrollment kit ordering site is getting a fresh, new look

In late July, we’re launching a new enrollment kit ordering site and making it easier for you to order 2020 enrollment kits. Stay tuned for more details.

Aetna EKit


E-kits are an easy and compliant way to help your clients enroll in the Aetna Medicare (MA/MAPD) or SilverScript PDP plan when you’re not able to meet with them in person. 

Read More

Aetna Ascend Update: Extra Help Eligibility and MBI Verification

Are you using Ascend to enroll DSNP clients??  If so, here is some great news.

WiPro functionality has been added into Ascend to verify Extra Help eligibility and MBI verification.  This functionality should be used to see if a prospect qualifies for Extra Help. You also benefit by making sure that the MBI that is given to them is entered in correctly and the enrollment is not pended due to invalid MBI.

Aetna is still working to enable functionality for Medicaid Eligibility – so stay tuned!

To verify Extra Help, your agents can follow the screen shot below:

Verifying MBIs should significantly reduce the need for additional information in this category.  To verify MBI, please see below:

Aetna’s Remote Selling Tools & Resources

AETNA PDF ENROLLMENT KITS (AND APPLICATIONS) NOW AVAILABLE FOR DOWNLOAD:

Aetna has made their entire enrollment kit available for agents to download, which also includes a PDF version of the enrollment application.

Agents can find the PDF kits in the broker ordering module (access from Producer World, like normal). Same process as ordering kits, but there’s a link to view the kit, which is now a PDF that can be downloaded.

 

REMOTE SELLING TOOLS PDF

2020 PHONE FROM HOME TELEPHONIC OPTION PDF

Aetna COVID-19 SEP

Special Enrollment Period (SEP) for individuals affected by a FEMA-Declared Weather Related Emergency or Major Disaster — Applicable for COVID-19

The Centers for Medicare & Medicaid Services (CMS) clarified yesterday that the Special Enrollment Period (SEP) for Individuals Affected by a FEMA-Declared Weather Related Emergency or Major Disaster is applicable and is available for beneficiaries who were eligible for — but unable to make — an election due to the COVID-19 pandemic and meet the terms of the SEP listed below.

Read the full release here

Aetna Appointment Updates

Agents that had appointments with First Health Life Insurance Company, Coventry Health Life Insurance Company or Coventry Health Care of Florida will be receiving a Termination of Appointment notice in the mail for these entities. See sample.

This is being done in an effort to streamline Aetna MA processes and reduce the number of appointments in their system.

This will not impact agents’ current Producer Agreement or any appointments for our other products, such as Medicare Advantage or Commercial, for the other Aetna entities.

Please note that many Medicare plans previously marketed under the Coventry brand are now marketed exclusively under the Aetna brand name starting in the 2020 plan year. The termination of appointment on the entities listed above DO NOT affect the Aetna Medicare and Commercial plans previously marketed under Coventry brand. Your current appointments for Aetna Commercial and Medicare products remain valid and those products will continue to be marketed under the Aetna brand name.

 

If you have any questions or concerns please contact your CSM rep

Aetna – COVID-19 Update

Aetna:  March 26, 2020:  Steps we’re taking to keep members safe:

  • To help prevent the spread of the coronavirus, known as COVID-19, we are cancelling all in person group member meetings and sales events at all venues, including those at retail locations. 
  • Sales events: If you have a filed a sales event with Aetna, we have canceled your event. CMS requirements for canceled events still apply. Please contact your Broker Manager if you have any questions about CMS requirements for cancellations.  
  • Member meetings: Please note that we will contact all members who RSVP’d for a meeting, by phone or email, to let them know about the cancellation. 


IMPORTANT: We highly recommend avoiding face-to-face contact with your clients. Instead of meeting with them in person, we encourage you to use our remote-selling tools (e-kits and RATE) to engage your clients electronically. 

Read the full update:

COVID-19 update_broker communication (March 19) FINAL

Aetna Remote-Selling Tools (ekits and RATE)

Try these remote-selling tools (e-kits and RATE)

Do you have clients who want to move forward with enrollment, without having an agent enter their home? For Aetna Medicare (MA/MAPD) and SilverScript PDP products, there are two tools you can use: e-kits and the Remote Agent Telephonic Enrollment (RATE) tool. To use either option, you must have access to the Ascend Virtual Sales Office app; to get access, fill out an Ascend app request form on Producer World. (Please note that it can take up to 2-7 days to process new user requests for Ascend.)

Tool
Why use it? 
Requirements
e-kits
Allows your clients to enroll online and maintain you as their writing agent
•   You must have access to the Ascend app

•   Works on any laptop or iPad mobile device

•   (No special set up or extra training required)

Remote Agent Telephonic Enrollment (RATE) tool
Allows you to obtain a complete, compliant enrollment entirely by phone
•    You must have an iPad to use the RATE tool; it is not compatible with other tablet brands

•    You must have access to the Ascend app
•    You must complete an online, self-paced compliance training and pass a quiz with a score of 90% in two tries or less